Employee:  New Hire

Reports to:  VP Program and Operations

This Position is: Part Time, Remote

Work schedule: 15-20 hours a Week

Position Summary:

The temporary role of Operations Assistant (OA) is to assist the operations team leaders in maintaining day-to-day functions and projects while a key team member is on maternity leave. The OA will be expected to perform a variety of tasks that help keep long-term projects on track that may include urgent activities to be completed. 

This person is passionate about service, organization, mission work and understands our success-oriented target woman and the challenges and opportunities they face. The candidate will be relational, compassionate, organized, and confidential when appropriate. 

Team Values:

Prayer—Dependent, listening posture, Spirit-led. Demonstrates authentic relationship with
God and seeks to know and experience His wisdom, affirmation, and love on a regular basis.
Authenticity—Integrated integrity. Demonstrates true self in relation to understanding and
connecting with God, self, and others.
Generosity—We give because God gave first. Demonstrates gratitude and appreciation and
joyfully shares with others what we have while supporting and celebrating the lives and needs
of others.
Collaboration—Innovation through excellence through working together. Demonstrates a
shared support with others by delegating and effectively leading with a relational approach.
Community—Growth happens with others. Demonstrates the freedom to grow while
providing space to enhance situational awareness of others and making it fun along the way.

Job Competencies:

Adaptability— Changes approach or method to best fit the situation. Able to receive and give
feedback. Adapts to changes in the work environment. Manages competing demands.
Communication—Exhibits good listening and comprehension. Keeps others adequately
informed. Selects and uses appropriate communication methods.
Teamwork—Balances team and individual responsibilities. Contributes to building positive
team spirit.
Customer Service- Displays courtesy and sensitivity. Manages difficult or emotional customer situations. Meets commitments. Responds promptly to customer needs. Solicits customer feedback to improve service.
Dependability- Responds to requests for service and assistance. Follows instructions, responds to management direction. Takes responsibility for own actions. Commits to doing the best job possible. Keeps commitments. Meets attendance and punctuality.
Job Knowledge- Competent in required job skills and knowledge. Exhibits ability to learn and apply new skills. Keeps abreast of current developments. Requires minimal supervision. Displays understanding of how job relates to others. Uses resources effectively.
Planning & Organizing- Prioritizes and plans work activities. Uses time efficiently. Plans for additional resources. Integrates changes smoothly. Sets goals and objectives. Works in an organized manner.

Responsibilities:

  • Administrative support to the VP of Program and Operations
    • Preparing reports, presentations, and assisting with special projects
    • Managing expense reports and travel arrangements
  • Assist in responses to internal and external partners and teams
  • Management of internal operational systems including but not limited to
    • Task Management Apps: Asana
    • Calendar Updates
    • Volunteer Service Systems: Google
    • Internal systems: Office 365
  • Execution of collateral design and content updates
  • General problem solving and additional supportive duties as assigned

Qualifications/Requirements:

  • Organization.  Ability to create and work in systems
  • Tech Savvy.  Able to work within CRM system, Slack, Dropbox, Zoom and other software
  • Self-motivated, proactive, and forward-thinking
  • Confident personality and capable of being persistent when necessary
  • Advanced knowledge of multiple programs: Microsoft Office 365, Keynote, Google Suite, Adobe InDesign  
  • Diplomatic and tactful
  • Extremely detail oriented and organized
  • Excellent written and verbal communication skills

Experience:
Candidates must have 2+ years of professional experience, associates degree or equivalent.

To apply, please send resume to Mary@womendoingwell.org

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